A 12-Step Manual to support you obtain GDPR-ready
In her blog, ‘GDPR ‘ not Y2K’, the UK’s Information (Buy Facebook followers)Commissioner Elizabeth Denham has called the GDPR. A process that is evolving that is it’s an “ongoing effort” that will not end until May 25, 2018.
When businesses located within the European Union (or collect/process data of residents of the EU) prepare for GDPR. It’s an ideal time for companies to examine their systems and policies to make sure. They comply with the most effective practices in data protection.
These are twelve steps that will help you through this procedure.
Step 1: Increase the awareness about GDPR’s implications for Your Organization
It’s crucial to ensure that decision-makers and essential members of your team are aware that GDPR is changing and aware of the implications and risks that GDPR could pose.
In keeping the consequences of not complying in your mind, it might be beneficial for companies to educate employees on how to conduct themselves when taking, storing, or processing information.
Step 2. Do an audit of the information
As the GDPR promotes more regulated handling of personal information. You should keep a record of every piece of personal information you have.
The purpose for which the data was collected, where the data was kept, and so on.
Once you’ve completed the assessment. Then determine what you’ll need to protect from the information that you currently have. Conducting a security audit of your data will allow you to understand the current practices you are using and help you identify any gaps that may be present.
The GDPR’s regulations on providing privacy notices emphasize making privacy warnings easy to understand and access.
The law requires that the information you disclose to individuals regarding the ways you use their personal information should be clear, concise clear, and easy to access;
Thus, your business needs to review the privacy policies and procedures to align with the GDPR’s stipulations.
Following GDPR, all individuals are required explicit consent for collecting and processing their personal information.
The pre-checked boxes, as well as implied consent, are not accepted in the future.
You must review your privacy policies and disclosures and modify them as needed.
The 4th step is to outline an individual’s rights.
The rights that individuals enjoy under the GDPR are similar to those under the enacted Data Protection Directive, but they are significantly enhanced. The right to data portability, in contrast, however, is a unique one under GDPR.
As part of your GDPR plannin. You’ll have to look over the rights you have and make sure that you are aware of the business consequences of each of these rights.
The next step is to examine your company’s documents and communications to make sure that it is clear and contains the required information and that you have adequate systems that allow your company to adhere to these rights.
Also, you must ensure that you’ve established guidelines and procedures for handling the variety of demands that law enforcement officers have the right to make.
Step 5: Prepare to prepare for subject access requests (SAR)
A Subject Demand for Data Access (SAR), which the GDPR refers to in terms of a right to access, gives individuals access to an organization’s information.
A well-defined SAR plan should contain the policies and internal procedures to determine the staff members who need to be GDPR-certified.
It should also outline the procedure your company will use to establish the procedure of assigning SARs to individuals who have been trained along with deadlines and alerts while keeping management reporting and visibility.
Step 6: Conduct an Audit of Data Processing
Businesses may need to demonstrate their valid reason to gather or process data. At present, most companies have Consented as a default. However, the GDPR imposes stricter rules for obtaining and maintaining consent.
It lists five legal reasons to process data. Companies should be aware of what grounds are searched for and promptly alter their policies for collecting data.
One of the important actions is to create an audit of processing data that outlines the various types of data processing your business uses and the legal reason they do them.
Step 7: Reconsider How You Search, Record, and manage consent.
The GDPR sets out specific conditions for legitimate consent requests.
However, consent must be provided by an apparent affirmative gesture. Consent requests should not be based on silence or inactivity, default settings, or taking advantage of inattention, inertia, or any default-biasing manner.
Make sure you are aware of whether your consents require refreshing. It is essential to record when and how consent was granted to prove that you comply if asked.
Because individuals can remove their consent at any time, you must have a procedure that can be used to erase individuals from your records.
8. Safeguard Children’s Data
If the GDPR’s child protection rules apply to you. You should ensure that the appropriate parental consent procedures are used within your procedures, including verification procedures. Notices that you send to children should be suitable for children.
Keep in mind that children enjoy similar rights regarding their personal information. This includes the right to obtain their personal information or request rectification. The right to oppose processing, and the right to request their data deleted.
Step 9: Re-evaluate Your Plan for Protecting Your Data and Handling Data Losses
Be sure to have a solid security breach investigation, detection, and internal reporting procedure in your place. It’s also essential to create a response plan that addresses any data breaches.
Step 10: privacy through design
The GDPR mandates that companies follow the principle of “privacy through design and by default” and integrate adequate security measures into their systems rather than implementing security measures retroactively.
The concept of privacy by design has become essential for companies, not just because it is an ethical requirement but because it forces them to consider security procedures in a more severe and rigorous approach.
Step 11: Designate a Data Protection Officer
The GDPR has made the appointment of DPOs DPO mandatory for all companies regardless of size and whether the organization is a processor or a processor in certain circumstances.
For more information about these particular circumstances and the duties of DPOs, read our previous blog post. DPO read our blog from earlier on, “Responsibilities of Controller, Processor, and a Data Protection Officer in accordance to GDPR.”
12. Determine International Authority
If you are operating across multiple EU member states (i.e., you perform trans-border processing). It is essential to choose your lead supervisory authority for data protection.
The primary body is the one that is responsible for the supervision of the state where your primary operation is located. The determination of who the LSA is will be a matter of legal, practical, and strategic factors.
Disclaimer: Please take note of the following blog post; we’ve given basic information about GDPR. WSI does not act as a statutory authority on GDPR.
We can only provide advice on the most efficient practices to implement any digital marketing program. However, if you need advice about the legal implications of this law in your company, you can contact an official from the legal or privacy official.
If you’re looking for a shortlist of everything we have discussed, Download the “12-Point Checklist to Aid in Preparing Your Organisation for GDPR” by clicking here.